COVID-19 Expense Tracking
Important! Use General Ledger code 6981 for all COVID-19 expenses. To help us understand the cost of the COVID-19 pandemic on Vertex and Legacy–and to support our New Funding Sources Thematic Goal project–we are asking you to accurately code and describe all P-card purchases and purchase orders for expenses that are incurred as a direct or indirect consequence of the COVID-19 pandemic.
Follow these two steps for COVID-19 expenses when completing your credit card reconciliation (remember, the deadline for April is Tuesday, May 5!):
- Enter code 6981 in the General Ledger field
- Type ‘COVID-19 Expense’ as the lead text in the description field along with a detailed description of the expense.
Examples of expenses to code as 6891 may include but are not limited to:
- Additional licenses for software to allow for work from home capability
- Cleaning supplies
- Consulting for clean-up response
- Signage related to closures
- Online curriculum and resources
- Cancellation fees for travel or conferences
- Mileage incurred on personal vehicles while unable to use company vehicles
Normal expenses should not be coded as 6981 i.e. regular cleaning supplies. Only additional expenses, such as extra cleaning supplies, should be considered COVID-19 expenses.If you have any questions or need help, contact accountsreceivable@vertexeducation.com.