Online Deputy Checklist Campus*AvondaleCadenceCasa GrandeChandlerDeer ValleyEast MesaEast TucsonGilbertGlendaleGoodyearKelleyLaveenLOAMaricopaMesaNorth ChandlerNorth ValleyNW TucsonPeoriaPhoenixQueen CreekSaenz/LeeSW Las VegasSurpriseWalkerWest SurpriseOperations Select All Campus Report Card Monitoring Front Office/Communication Staffing Scheduling Campus Climate & Culture Enrollment Facilities/Food Services Student/Safety Budget Technology Usage ESS Select All Special Education Services Child Find & Evaluations Special Education & Related Services Personnel Compliance Indicators Crisis Intervention & Discipline Section 504 Health Services Title IX Title Grants Grants Academics Select All Classroom Observations High Quality Instruction Assessment Intervention and Tutoring OperationsCampus Report Card MonitoringMonthly Completion Section 1: Safe/Orderly Learning Environment Section 2: Professional Support Goals: Review All Campus Goals & Update As Needed Goals: Data Entry for Formal Evals, MAP, Standardized Testing Other (Because Tamela made me add it) Section 1: Enter Text Here Section 2: Enter Text Here NotesAction Needed for CampusAction Needed for Deputy/VertexFront Office/CommunicationFront Office/Communication Review Campus Audits sent from Admin Coordinators and discuss Weekly Communication (Admin Weekly Email, Facebook, Parent Weekly Email) Meetings: Admin, Front Office, Staff, Teacher, Regionals NotesAction Needed for CampusAction Needed for Deputy/VertexStaffingStaffing Staff Hiring (Review Hiring Sheet to ensure current/correct) Discuss Daily Coverage/Campus Needs/LKC NotesAction Needed for CampusAction Needed for Directory/VertexSchedulingScheduling Review Upcoming Events/Scheduling/Plan & Prep Needed/Campus Calendar NotesAction Needed for CampusAction Needed for Director/VertexCampus Climate and CultureCampus Climate and Culture How are you addressing NPS Results? What steps have you take: Campus Celebrations, Recognitions, Teambuilding? What PD have you scheduled/participated in/facilitated? Adult SEL NotesAction Needed for CampusAction Needed for Director/VertexEnrollmentEnrollment What is your process for Exit Interviews? Please update on the status of withdrawals. What is your process for 45 Day Screeners? Who is involved? What is the follow up? NotesAction Needed for CampusAction Needed for Director/VertexFacilities and Food ServicesFacilities/Food Services How is communication with Regionals? What projects, concerns are taking place? NotesAction Needed for CampusAction Needed for Director/VertexStudent SafetyStudent Safety McKinney Vento Mitigation Plan NotesAction Needed for CampusAction Needed for Director/VertexBudgetBudget How recent was your budget review? What was outcome/steps taken? NotesAction Needed for CampusAction Needed for Director/VertexTechnology UsageTechnology Usage COW Cart Usage Schoology Update NotesAction Needed for CampusAction Needed for Director/VertexAcademicsClassroom ObservationsClassroom Observations Is the admin team completing weekly CO's to keep pace with expectations on report card? School Website under "Admin" CRC Are IC's completing support plans and following up with coaching teachers and admin? Is the admin team identifying areas teachers struggle and supporting their growth? Discuss areas of focus and how teachers are being coached/supported and progress monitored Review progress monitoring of the teachers and help admin with pedagogical or management challenges they may have NotesAction Needed for CampusAction Needed for Director/VertexHigh Quality InstructionClassroom Observations Are teachers using curriculum for Tier 1 Instruction? Are they using the pacing guides to support in completing curriculum in a reasonable timeline? Do teachers have a measurable set of objectives for the day? Are teachers covering and assessing the objective(s) within their lesson? Is the admin team supporting teachers that are struggling with curriculum? If so, how? Are the objectives aligned and unpacked from standards? NotesAction Needed for CampusAction Needed for Director/VertexAssessmentClassroom Observations Does admin routinely look at grade level data to identify areas of concern to high stakes testing? Are the data documents linked to the school website and made available to appropriate stakeholders? Does admin attend and participate in PLC meetings? If so, how? (They should be active participants in helping teachers work through the data to drive instructional decisions) How are teachers progress monitoring their students? Bellwork, exit tickets, and/or formative assessments to support with areas of concern? NotesAction Needed for CampusAction Needed for Director/VertexIntervention and TutoringClassroom Observations How many students are in Tier 2 and Tier 3? School Website under "Teachers" student data warehouse Are teachers using intervention programs such as mClass, MAP Skills, and other softward supports? Are they using the data to support instructional and intervention decisions? Are teachers using the learning continuum or STAR reports and other data to identify areas of intervention and support? Is there movement in and out of Tiers based on progress measured by MAP Skills and MAP Growth Benchmarks? Intervention Spot Check NotesAction Needed for CampusAction Needed for Director/VertexESSSpecial Education ServicesSpecial Education Services Are SPED teachers and SLPs providing SDI in alignment with their schedules? Are schedules available for all providers on campus? Are the schedules accurate? Are students making progress on their IEP goals? How do you know? Do you attend the SPED PLC regularly? Do have any training needs related to SDI or special education in general? NotesAction Needed for CampusAction Needed for Director/VertexChild Find & EvaluationsChild Find & Evaluations Are initial evaluations being completed within 60 calendar days (AZ) / 45 school days (NV)? Are evaluators prepared for MET2 meetings with a draft of the evaluation report? Is your campus appropriately processing parent requests for evaluations? What is the process? How? Are they are on the data dashboard? Are all 45 day screenings completed on time? Is follow-up documentation attached when concerns are noted? NotesAction Needed for CampusAction Needed for Director/VertexSpecial Education & Related Services PersonnelSpecial Education & Related Services Personnel Are you fully staffed with SPED Teachers? Speech? School Psychs? Are your agency providers for OT, PT, HI/VI meeting your needs? Are there any performance issues with Legacy ESS staff that need to be addressed? Are there any issues with Vertex ESS staff that need to be addressed? NotesAction Needed for CampusAction Needed for Director/VertexCompliance IndicatorsCompliance Indicators Are signatures being turned in to Vertex regularly? How are you validating the actions? Are case managers completing drafts of METs and IEPs within 72 hours of meetings? How are you validating the actions? Does the campus owe any compensatory services? Is there a plan to deliver services? Is it being implemented? Does the campus have any open complaints or legal issues? Due process? OCR complaints? ADE complaints? Mediations? Advocates? NotesAction Needed for CampusAction Needed for Director/VertexCrisis Intervention & DisciplineCrisis Intervention & Discipline Are threat assessments being completed with fidelity? How many? Is discipline for SPED/504 students being recorded on the Data Dashboard? How many students are at/near 10 disciplinary removals? Do you have any students who are privately placed due to behavior or due to a discipline hearing? Are students correctly recorded for attendance and SAIS needs? Are incident reports being completed correctly for QBS/CPI holds? Who is trained on your campus as a trainer? Who has been trained by the trainer? NotesAction Needed for CampusAction Needed for Director/VertexSection 504Section 504 Are all students eligible under Section 504 current (meaning their plan has been reviewed within a year)? Is this updated on the Data Dashboard? Are evaluators participating smoothly in the 504 evaluation process (without resistance)? Who are your 504 Coordinators and how are caseloads divided? Is your current plan meeting your campus' needs? Do you have training needs related to Section 504? Who? What? NotesAction Needed for CampusAction Needed for Director/VertexHealth ServicesHealth Services Does your campus have two fully trained Designees that provide backup to your Health Assistant? Does your Health Assistant regularly take a lunch break and have coverage for her office when needed? Are you aware of how many office visits take place in a given month? What efforts are made to reduce the number of unnecessary office visits and keep students in class? Are required state reports (immunizations, vision/hearing screening) completed and in compliance? Do you have training needs related to Health Services? Who? What? NotesAction Needed for CampusAction Needed for Director/VertexTitle IXTitle IX Do you have any students eligible under Title IX protections on your campus? Are eligible students being accommodated appropriately? Do you have any training needs related to Title IX? Who? What? NotesAction Needed for CampusAction Needed for Director/VertexTitle GrantsGrantsTitle IX Verify that CNA meetings are taking place. Document frequency of meetings and attendees. Verify that grant budgets are being reviewed and spend down monthly. Review current fiscal year spending. Schools are required to make all federal purchases by April 17th, 2020. Allowable expenditures are included in the federal grants folder. Tutoring- Have all tutors been approved? All tutors should be sent to Vertex for approval. Staffing- Verify all staffing paid out of the federal grants are accurate and that Time & Effort documentation is being completed and upload to federal grants folder on the drive. No changes shall be made withouth prior approval. Update HR and Grants regarding staffing needs/changes/turnover in FG positions. Parent Nights for Title I and EL- All staff should be approved by Vertex. Agendas and sign-in sheets should be uploaded to federal grants folder. Budget planning for FY21- Discuss budgets for next year based on CNA needs. Grants transfers will not be approved. Homeless- McKinney-Vento requirements are due each school year. Cycle Audit- Student data warehouse should be updated in order to verify all students receiving Title I services. Document ALL meetings/events with stakeholders. Align all programs/staffing to CNA Ensure secretaries are trained in submitting orders with an additional staff member as backup to ensure task consistency if there is turnover. Code orders properly or ask for assistance. CNA Committee Meetings 9/20/21 Meeting Notes Sent to RD 10/19/21 Meeting Notes Sent to RD 11/19/21 Meeting Notes Sent to RD 12/16/21 Meeting Notes Sent to RD 01/19/22 Meeting Notes Sent to RD 02/18/22 Meeting Notes Sent to RD 03/18/22 Meeting Notes Sent to RD 22-23 CNA Ongoing Work DUE 4/4/22 NotesAction Needed for CampusAction Needed for Director/Vertex/Grant Coordinator/Grant ClerkThis field is hidden when viewing the formUser Email
